Welcome Guide
hello, and welcome!
I’m absolutely delighted that you’ve entrusted me to capture this special moment in your family’s journey. As a mom and former preschool teacher, I truly appreciate the importance of preparation and setting expectations for a successful photo session. To ensure a seamless and enjoyable experience, I’ve prepared this welcome guide.
I hope you’ll take some time to read through it and feel more confident and comfortable as we embark on this photography journey together. Thank you again for choosing me as your photographer, and I look forward to working with you!
Our Session Path
Before digging in, here’s a quick overview of the whole photo session process.
Zoom Consultation
Fill out the questionnaire in your Welcome Email, and schedule a time to chat over Zoom. I will work on a personal styling board for you to help streamline the planning process for you .
Day of Preparation
I will be sending over tips to ensure that we set ourselves up for enjoyable and relaxing studio experience.
Session Day
I use a combination of prompting and very light posing to elicit natural connections. Plan to spend about an 1.5-2 hours together. Time and space is essential to let the magic happen!
Gallery Delivery
Expect to receive your soft-proofed gallery in about 1-2 weeks. Once your collection is purchased, you’ll photos will be fully retouched and returned to your online gallery in about 1 week. You’ll have access to download, share, and use your print credit for the following 30 days.
Styling
let your style shine through
Wardrobe contributes a so much to the artistry of your final images. That’s why I offer a styling consultation with all of my sessions. We’ll chat about everything you need to know regarding styling you and your family for our session. Check out the link to my Zoom calendar in the booking confirmation email and schedule a time for us to chat at least 6 weeks before your session. You can also refer to my do’s and don’ts for more tips on planning your outfits. When we virtually meet, we’ll work together to finalize outfits that not only look great but also make you feel comfortable and confident in front of the camera.
Studio information
For studio sessions, I rent The Annapolis Studio. This is conveniently located in Annapolis off West Street.
As we are all guests in this space, I only allow immediate family to attend: newborn with mom/expectant mom, partner, and their children, only.
The studio is located on the second floor of the building, so you will have to climb some stairs to reach the space. However, there is also a ramp we can access in the back of the building, if there are stairs restrictions postpartum.
Expect our session to last about 1.5-2 hours. If other children are attending I suggest bringing a mess-free activity along to help keep them occupied; and possibly arranging during newborn sessions, for your partner to take them for a treat once they’re done and while we work with baby solo.
Make the most out of your Session
- Schedule hair cuts/coloring about a week or two prior to your session.
- Try on your outfits a week before to be sure everything fits and is comfortable.
- Have everything cleaned, steamed, and ready to put on the night before.
- Talk to your kiddos about the session in the week leading up. This will ensure they have time to process what to expect and help the session run a little smoother. You can show them my picture from my ‘About Me’ page, and explain I’m a friend they’re going to see to take pictures while you hang out and play.
- Schedule down-time before the session to rest, and make sure everyone is well hydrated and fed.
- Photo sessions are a special opportunity to celebrate your family, if possible plan a special outing (like getting ice cream) for afterwards. Sometimes this helps if we need to encourage a little cooperation during the session.
- If you have any questions leading up to your session, please send me a message! I’m happy to help.
This tip is so important, I had to give it it’s own tab. I cannot emphasize enough how important it is to arrive on time. I rent the studio and cannot add time if you’re late. Please arrive on time. Map the route out before your session day, and allow for a buffer of 15 minutes between your arrival and your session start time. If you arrive late to your session it can greatly reduce the amount of images in your final gallery or cause your session to be rescheduled. (A reschedule fee will apply).
For baby:
- Milk
- Pacifier
- Diapers
- Wipes
- White Onesie
For parents and siblings:
- Water bottles
- Non-staining snacks. Avoid things like gummies, chocolate, or goldfish crackers (can stain or get stuck in teeth) instead opt for cheerios, mini marshmallows, even smarties.
- Brush, hairspray, and clips.
- Makeup bag for touchups
- Small bag/backpack to hold personal belongings like phones, wallets, and apple watches. That way they stay out of pockets where they can create bulges.
- A change of clothes, especially for kiddos.
- A quiet activity to keep kiddos attention while they’re not being photographed. I’m all for tablets, but reserve those til your child is finished having their pictures taken. Since tablets are high value and engaging it can prove difficult to regain your child’s interest back.
- The most important rule is to let go of expectations and focus on relaxing and having fun! This is so important because it really sets the tone for your session. Take the time to be present, relax and love on your family.
- I have a planned session flow for my sessions to ensure that we get all necessary images, and my goal is to pose and prompt you in ways that allow natural moments to unfold. I have two simple tips that help encourage natural connection and candid moments: One, (especially for the adults) is to avoid looking at the camera,
- And, two, always be touching someone. Whether it’s a hug or just a tender hand on the shoulder. Make contact with your family. This makes the love and care you feel for one another, visible.
- Don’t stress if your kiddos are a little shy or acting a little wild. As a mom and former preschool teacher I have worked with so many children over the years and I have seen it all. We’ll follow their lead. So perhaps a shy kiddo gets extra snuggles, whereas the wild one gets more time to be active and explore. It’s all about who your family is in this very moment. I want you to embrace that.
I take great care going over all of your images and spend some time looking through to narrow down your gallery to the best of the best images. My turn around time for your full gallery is about 3 weeks. I do not offer sneak peeks because I find that focusing on your gallery as a whole allows me to turn around images in a more timely fashion and I think waiting to see all your images at once really ups the wow factor. Because my sessions are moment based, I just pick the best moments to edit and share with you. But I do guarantee approx. 40 images in your gallery. Once I’ve finished soft-proofing your session, I will upload it my gallery website, Pic-Time. I will send you the link to view your images, you will then have the chance to purchase the exact collection that is the best fit for you and your family.
Once you’ve made your selection, the chosen images will undergo thorough editing and retouching. I will upload your final images to your gallery in about 1-2 weeks, and then you can download, share, and purchase prints/products for the following 30 days. Be sure to download your images before then, after 30 days your gallery will be archived. There is a fee to re-upload a gallery.
I have worked to curate a collection of high-quality, professional grade prints and products available for you to purchase in my Pic-Time gallery store. There is no requirement to purchase prints from me. However, I cannot guarantee the color or print quality from third party printers. Outside of my shop, I recommend Mpix for prints and Artifact Uprising for other print products.
A note about newborn lifestyle/hybrid posing
During newborn photography sessions, I like to incorporate a combination of both lifestyle and posed images in order to offer a diverse selection of stunning images for your gallery. While I prioritize documenting lifestyle images of your family holding and snuggling your baby, highlighting the love and connection you share, I also want to ensure I can get photos of your newborn’s tiny features that change so rapidly at this stage. This is why I incorporate some more traditional posing, carefully wrapping and posing the baby for solo images with the utmost care to ensure their safety and comfort. As handling newborns requires special attention, I take every precaution to guarantee your baby’s safety and security throughout the entire session.
